Top 10 Trucking Dispatch Software for Fleets in 2025
Dispatching shouldn’t feel like juggling chainsaws. Yet many fleets still bounce between spreadsheets, load boards, ELD portals, text threads, and accounting systems—losing hours to retyping data, chasing check calls, and explaining missed ETAs. The costs add up fast: empty miles, billing delays, compliance risk, and frustrated drivers. The right trucking dispatch software brings it all into one place—load planning and driver scheduling, real‑time GPS/ELD visibility, mobile document capture, automated invoicing and settlements, IFTA, maintenance reminders, and the integrations your back office relies on. The hard part is choosing a system that fits your fleet size, lanes, and budget without locking you into features you won’t use.
This guide cuts through the noise. We evaluated dozens of platforms, tested workflows, and weighed pricing against real-world use. Below are the 10 best trucking dispatch software options for 2025—what each does well, who it’s for, pros and cons, and what you can expect to pay or try before you buy. Whether you run five trucks, a regional operation, or a complex enterprise, you’ll find a match here—from GPS-first visibility to enterprise optimization suites and easy-start TMS tools for owner-operators. Scroll to the picks and choose the fit that moves your operation forward.
1. LiveViewGPS — best for real-time GPS-based dispatch and fleet visibility
When dispatchers need eyes on every truck, trailer, and asset—not another spreadsheet—LiveViewGPS delivers. It’s a GPS-first platform built for real-time visibility and exception-based dispatching, with 60‑second location updates, geofencing, mobile alerts, and driver behavior insights. Use it as your primary visibility layer or feed its data into your TMS via API to tighten ETAs, cut deadhead, and verify service in minutes.
What it does
LiveViewGPS centralizes live location, alerts, and driver behavior so dispatchers can assign the closest vehicle, respond to issues fast, and document every move.
- Real-time tracking (60‑sec pings): See current location, status, and stop/movement durations.
- Live maps with traffic: Google Maps integration for smarter routing and ETA calls.
- Geofencing & alerts: Circular/polygon geofences with SMS/email notifications for arrivals, departures, and exceptions.
- Closest-vehicle & directions tools: Route the right unit to the right job, faster.
- Driver behavior monitoring: Driver‑ID plus harsh braking/turns/acceleration detection.
- Reporting library: Activity, idling, stops, mileage, and more for audits and optimization.
- iOS & Android apps: Field and back office stay synced on the go.
- Device options: 4G LTE hardwired, OBD, and plug‑n‑play vehicle trackers.
- Asset tracking: Battery, solar, and satellite units for trailers/equipment in remote areas.
- API access: Integrate GPS and events into your dispatch, payroll, or maintenance systems.
Ideal fleet size and use cases
LiveViewGPS fits small to large fleets and mixed-asset operations that need reliable, minute‑by‑minute visibility to sharpen dispatch decisions and accountability.
- Hotshot/last‑mile: Promise tighter ETAs with live location and traffic.
- Service & delivery fleets: Assign the nearest unit and prove time on site.
- Regional carriers/brokers: Create a breadcrumb trail and customer updates without constant check calls.
- Construction/government: Track vehicles, yellow iron, and trailers—including off‑grid assets via satellite/solar.
- Safety-minded fleets: Coach risky driving and reduce incident costs.
Pros and cons
LiveViewGPS excels at visibility; pair it with your TMS for full load-to-invoice workflows.
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Pros
- Fast, reliable visibility: 60‑second updates with traffic overlays.
- Powerful geofencing/alerts: Real-time, exception-based dispatching.
- Driver behavior insights: Cut risk and fuel burn.
- Broad hardware lineup: Vehicle, asset, solar, and satellite trackers.
- API + mobile apps: Easy to integrate and use in the field.
- No long-term contracts: Backed by a 100% satisfaction guarantee.
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Cons
- Not a full TMS: No native load boards, invoicing, or IFTA.
- Cell coverage dependent: Live updates require connectivity.
Pricing and trial
Expect hardware plus a monthly per‑device subscription. LiveViewGPS emphasizes competitive pricing, month‑to‑month flexibility (no long‑term contracts), and a no‑risk 100% satisfaction guarantee. Speak with a GPS tracking expert to match devices and plans to your fleet mix and rollout timeline.
2. Truckbase — best for growing carriers (10–100 trucks) needing a modern TMS with ELD and QuickBooks
Truckbase is the upgrade mid-sized, asset-based carriers make when spreadsheets and legacy workflows start burning hours. Built for quick implementation, it connects live ELD data, dispatch, documents, invoicing, and driver pay—then syncs it to QuickBooks—so your team stops retyping and starts turning loads faster.
What it does
Truckbase centralizes dispatch, tracking, billing, and settlements in a clean, fast interface. Its automation removes manual rekeying across ELDs and accounting, then surfaces live status to dispatch, drivers, and customers.
- 30+ ELD integrations: Real-time load visibility and tailored notifications that cut check calls.
- QuickBooks integration: Eliminates double data entry and speeds month-end.
- AI-powered load importer: Automates load creation to save admin time.
- Instant invoicing + customer portal: Accelerate cash and offer 24/7 shipment visibility.
- Driver settlements: Clear, trustworthy compensation workflows.
- Driver app: Scan/upload BOLs and receive clear schedules from the phone.
Ideal fleet size and use cases
Best for asset-based carriers with roughly 10–100 trucks that want a modern trucking dispatch software without a months‑long rollout. Teams running regional lanes or frequent local trips benefit from faster dispatch and fewer check calls.
- Replace spreadsheets/older TMS while keeping QuickBooks in place.
- Reduce check calls by sharing live status driven by ELD data.
- Standardize driver pay and speed cash flow with instant invoicing.
Pros and cons
Truckbase’s strength is pairing automation with usability for growing fleets. Here’s the quick take.
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Pros
- Modern, easy UI with quick implementation.
- Deep integrations: 30+ ELDs and QuickBooks reduce rework.
- Automation wins: AI load importer and instant invoicing save hours.
- Customer portal + driver app trim back-and-forth.
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Cons
- Enterprise depth: Mega-carriers may prefer McLeod/Trimble’s heavier toolsets.
- DIY budgets: Overkill if you only need a free, basic setup.
Pricing and trial
Pricing is quote-based. Expect a fast onboarding focused on immediate ROI, with data flows from your ELDs and QuickBooks set up early. Request a demo to validate workflow fit, supported ELDs, and the driver app experience for your lanes.
3. Connecteam — best for workforce-centric dispatch, driver scheduling, and mobile operations
If your dispatch pain is less about linehaul optimization and more about getting the right driver to the right job with clear instructions, Connecteam nails it. It’s mobile‑first trucking dispatch software that combines scheduling, GPS visibility, time tracking, and team communication in one simple app your drivers actually use.
What it does
Connecteam streamlines day‑to‑day dispatch and field operations by putting schedules, job details, chat, GPS breadcrumbs, and time clocks on every driver’s phone—while giving dispatchers real‑time oversight.
- Driver scheduling & AI assignment: Build, copy, and auto‑assign jobs based on availability, preference, and qualifications.
- Real-time GPS tracking: Map view to see each driver’s live location and direction for accurate ETAs.
- Time & attendance: Mobile time clock with geofencing and automatic clock‑out on exit.
- In‑app chat & updates: Centralized, compliant communication for shift changes and load notes.
- Documents & checklists: Store BOLs, read‑and‑sign forms, and SOPs; collect confirmations.
- Onboarding & training: Deliver courses, quizzes, and policies via the app.
- Integrations: QuickBooks, Gusto, Paychex, Xero, ADP, Zapier.
Ideal fleet size and use cases
Designed for small to mid‑sized carriers, leased operators, and broker‑carrier teams that need flexible scheduling, reliable field communication, and live tracking without a heavy TMS rollout.
- Local/regional delivery: Tighten ETAs and reduce back‑and‑forth with customers.
- LTL/route work: Manage recurring shifts, multi‑stop notes, and driver handoffs.
- Leased ops/freight agents: Standardize workflows across mixed teams and devices.
- Compliance-minded fleets: Use geofencing and read‑and‑sign to prove process.
Pros and cons
Connecteam focuses on people, schedules, and execution in the field—pair it with a TMS if you need load boards or complex rating.
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Pros
- All‑in‑one mobile hub: Scheduling, GPS, time clock, chat, and documents.
- Fast to adopt: Clean UI with minimal training.
- Accuracy tools: Geofencing, auto clock‑out, and GPS breadcrumbs.
- Budget‑friendly: Free for up to 10 users; scales affordably.
- Solid integrations: Payroll/accounting connections reduce admin.
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Cons
- Not a full TMS: No native load board, invoicing, IFTA, or settlements.
- Connectivity needed: Live functions require cellular or Wi‑Fi.
Pricing and trial
Connecteam offers a free‑for‑life plan for up to 10 users. Paid plans start at $29/month for up to 30 users, with a 14‑day free trial and no credit card required—making it one of the most affordable ways to modernize mobile dispatch and workforce operations.
4. Axon Trucking Software — best for all-in-one TMS with built-in accounting and IFTA automation
Axon is a unified trucking dispatch software platform that brings dispatch, accounting, maintenance, and compliance under one roof. Its strength is eliminating the need for multiple systems—streamlining load-to-invoice workflows while automating fuel tax filings. Expect enterprise breadth with a learning curve and premium pricing that suits larger, more complex operations.
What it does
Axon covers daily dispatch through back‑office accounting and compliance, giving operations and finance a single source of truth with real‑time visibility.
- Load and dispatch management: Visual dispatch with map view and color‑coded orders; see asset availability and real‑time locations to assign efficiently.
- Integrated accounting and payroll: Built‑in trucking accounting ties directly to orders and settlements to cut rekeying.
- Fleet maintenance: Schedule by time/mileage, centralize records, and trigger service reminders to reduce breakdowns.
- IFTA automation: Capture fuel and mileage, auto‑convert miles/km and gallons/liters, and prepare quarterly filings in minutes.
- Reporting & dashboards: Customizable reports and KPI dashboards for operations, finance, and compliance.
Ideal fleet size and use cases
Axon fits growing and established carriers—especially those with multiple lines of business—who want an all‑in‑one TMS instead of stitching together dispatch, accounting, and compliance tools. It’s used across auto‑transport, intermodal, brokerage, freight hauling, oilfield, and dump operations.
- Multi‑division fleets needing one system from dispatch to GL.
- Compliance‑heavy teams that want automated IFTA and fuel tax workflows.
- Maintenance‑focused fleets aiming to boost uptime with scheduled service and alerts.
Pros and cons
Axon’s integrated scope is compelling; plan for change management and training to unlock its depth.
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Pros
- All‑in‑one platform: Dispatch, accounting, maintenance, and IFTA in one system.
- Real‑time visibility: Track assets live to tighten ETAs and planning.
- Compliance automation: IFTA prep with automatic unit conversions.
- Scalable reporting: KPI dashboards support data‑driven decisions.
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Cons
- Premium pricing: Can be steep for smaller fleets.
- Learning curve: Users note onboarding/training needs and remote access friction.
- Accounting familiarity: Built‑in accounting is less common than QuickBooks, requiring team adjustment.
- Manual data entry: Some users report more manual work than newer, automation‑first tools.
Pricing and trial
Pricing is quote‑based; contact the vendor for a tailored package. There’s no free plan and no trial listed. Validate modules, reporting needs, and team training in a live demo before committing.
5. ProTransport — best for end-to-end dispatch with integrated maintenance and accounting
ProTransport is a user-friendly TMS that brings dispatch, GPS load tracking, maintenance, safety, and accounting into one place. It’s a practical pick if you want trucking dispatch software that replaces spreadsheets and point tools with a single workflow—without overwhelming dispatchers. The UI looks dated, but day-to-day tasks like planning loads, tracking assets, and generating settlements are straightforward.
What it does
ProTransport streamlines the core flow from planning to pay, while keeping vehicles compliant and on schedule. Dispatchers get a live board, operations get service alerts, and accounting gets built-in invoicing and settlements.
- Live dispatch board with GPS tracking: Consolidates driver schedules, load assignment, and communications with near real-time location updates.
- Real-time load tracking: Monitor progress, adjust routes around delays, and give customers accurate ETAs.
- Maintenance scheduling: Set service by time/mileage, centralize records, and receive compliance alerts to prevent breakdowns.
- Integrated accounting & invoicing: Handle billing, driver settlements, and pay statements inside the platform.
- Safety/compliance tools: Support consistent documentation and audit readiness.
Note: Reviewers report it’s effective for FTL workflows but lacks advanced LTL/partial-load capabilities.
Ideal fleet size and use cases
Built for fleet managers, dispatchers, and brokers who want to automate operations in a single system and tighten control over maintenance and cash flow.
- Small–mid carriers consolidating dispatch, tracking, maintenance, and accounting.
- FTL-focused operations needing clear visibility and simple driver settlements.
- Compliance-minded fleets that rely on proactive service reminders and records.
Pros and cons
ProTransport’s strength is practical end-to-end coverage with minimal training; its drawbacks center on integrations and advanced freight complexity.
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Pros
- All-in-one workflow: Dispatch, tracking, maintenance, and accounting together.
- Easy to use: Intuitive despite an older interface.
- Maintenance/compliance alerts: Reduce roadside issues and downtime.
- Driver settlements & invoicing: Speed billing and pay accuracy.
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Cons
- Limited third-party integrations compared to newer platforms.
- Not ideal for LTL/partials and complex multi-stop needs.
- Dated interface and no 24/7 support noted by users.
- Attachment limits: Users report no photo uploads on maintenance entries.
Pricing and trial
Pricing is quote-based. There’s no free plan and no published trial. Expect to engage the vendor for a tailored package and a walkthrough of dispatch, maintenance, and accounting workflows before rollout.
6. ITS Dispatch (Truckstop TMS) — best for small fleets and brokerages with direct load board access
ITS Dispatch is Truckstop’s web-based trucking dispatch software built to keep the essentials simple for owner-operators, small fleets, and brokerages. Its direct connection to the Truckstop load board reduces app‑hopping, while core features cover load entry, assignments, basic communication, billing, and IFTA—good for teams that value speed over complexity.
What it does
At its core, ITS Dispatch centralizes load management and back‑office workflows, with handy brokerage capabilities and a straight path from booking to getting paid.
- Direct Truckstop access: Find/post loads without bouncing between systems.
- Load management & dispatch: Enter cargo, pickup/delivery, assign trucks/drivers, and track statuses.
- QuickBooks integration: Sync billing to keep accounting aligned.
- Driver settlements & payroll: Generate pay statements from completed loads.
- Customer portal: Enable shipment visibility for clients.
- IFTA reporting (add‑on): Automates mileage/fuel by jurisdiction; $5 per truck/month.
- Driver communication: Two‑way text messaging; drivers can attach receipts/images. Note: status updates rely on driver input.
Ideal fleet size and use cases
Best for owner‑ops, small fleets, and broker‑carrier teams sourcing freight on Truckstop who need straightforward dispatch and invoicing without enterprise overhead.
- 1–10 trucks running spot freight and simple lanes.
- Small brokerages balancing carrier and customer workflows in one tool.
- Teams replacing spreadsheets with basic dispatch, QuickBooks sync, and settlements.
Pros and cons
ITS Dispatch shines for Truckstop-connected workflows; growing fleets may outpace its depth and integrations.
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Pros
- Seamless Truckstop load access
- Simple, approachable UI; fast signup
- QuickBooks integration
- Driver settlements and customer portal
- IFTA automation available
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Cons
- Extra fees for features many TMSs bundle; IFTA is $5/truck/month
- Limited advanced logistics and third‑party integrations
- Outdated/clunky interface (user feedback)
- No dedicated driver app, live tracking, or mobile scanning
- Status depends on driver texts, increasing error risk
Pricing and trial
Pricing is quote‑based. No free plan and no published trial. Budget for add‑ons like IFTA ($5 per truck/month) and verify required modules and integrations during a demo to avoid surprise costs.
7. TruckLogics — best for SMBs needing load-to-invoice workflows and automated check calls
TruckLogics gives small and mid-sized carriers, leased operators, and brokers a practical, end‑to‑end trucking dispatch software flow—from evaluating a load’s profit to dispatching, tracking progress, and pushing invoices and driver settlements. Its automated check calls and built‑in cost tools help teams tighten ETAs, control deadhead, and speed cash collection.
What it does
TruckLogics streamlines the core dispatch cycle while keeping costs and status front and center.
- Load management with profit estimator: Forecast potential profit before you commit.
- Auto ETAs and fuel estimates: Calculates ETAs and estimated fuel costs from shipper/consignee details; adds start/end points to compute deadhead miles.
- Dispatch scheduling views: Truck and calendar views with statuses (Available, LTL, On delivery, Unavailable) to assign FTL or LTL efficiently.
- Check calls (manual or geofenced): Drivers trigger updates at key points; geofences can send automatic check calls on arrival/departure.
- Invoicing and driver settlements: Convert completed loads to invoices and pay statements quickly.
- Driver tracking and load board integrations (user‑reported): Reviewers highlight driver tracking and load‑board connectivity.
Ideal fleet size and use cases
Best for SMB carriers and broker‑carriers across the U.S., Canada, and Mexico that want a clean load‑to‑invoice pipeline with light automation.
- SMB carriers standardizing dispatch, ETAs, invoicing, and settlements.
- Leased operators/brokerages needing straightforward billing and pay flows.
- FTL/LTL schedulers leveraging availability statuses to fill trucks smartly.
- Cost‑focused teams using profit estimates, fuel/ deadhead calculations to protect margins.
Pros and cons
Expect broad functionality with some complexity; plan a short ramp for dispatchers.
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Pros
- End‑to‑end workflow: Load → dispatch → check calls → invoice → settlements.
- Profit and cost tools: ETAs, fuel estimates, and deadhead miles built in.
- Automated check calls: Geofences reduce manual status chasing.
- Supports FTL and LTL scheduling: Clear availability views aid planning.
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Cons
- No built‑in route planner.
- Learning curve due to the wide feature set.
- App stability/dashboard feedback: Users note crashes and missing active loads/invoices on the dashboard.
Pricing and trial
Starts at $35.96/month. Free plan not offered; a 7‑day trial is available to validate workflows, check‑call automation, and the dispatch schedule before you commit.
8. McLeod Software — best for enterprise carriers requiring optimization, planning, and deep integrations
When your operation spans multiple terminals and complex commitments, you need more than basic dispatch. McLeod is the enterprise trucking dispatch software large carriers choose for advanced planning, optimization, and compliance—backed by deep integrations and the horsepower to run fleets in the hundreds or thousands.
What it does
McLeod brings together the core functions large carriers rely on, with an emphasis on planning accuracy and operational controls.
- Enterprise dispatch: Centralize orders and assignments for high‑volume operations.
- Routing and optimization: Tools to plan, sequence, and optimize routes for service and cost.
- Compliance controls: Support for policies and regulatory workflows at scale.
- Deep integrations: Connects with the broader tech stack to reduce rekeying and surface live data.
- Operational visibility: Real-time insights that cut check calls and tighten ETA management.
Ideal fleet size and use cases
McLeod is purpose‑built for carriers that have outgrown mid‑market systems and need enterprise rigor.
- Hundreds to thousands of trucks running networked linehaul and regional operations.
- Multi‑terminal fleets standardizing processes and KPIs across business units.
- Optimization‑driven teams prioritizing service reliability, utilization, and margin control.
- IT‑led organizations that require robust integrations and governance.
Pros and cons
For the biggest fleets, McLeod’s depth pays off—if you’re ready for the investment and change management.
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Pros
- Enterprise-grade optimization for routing, planning, and compliance.
- Scales to very large fleets with complex operations.
- Strong integration posture to unify data across systems.
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Cons
- Hefty price tag relative to mid‑market tools.
- Steeper learning curve and longer implementation.
- May be overkill for small to mid‑sized carriers.
Pricing and trial
Pricing isn’t published. Expect an enterprise engagement with solution scoping, integrations, and training—and budget accordingly. Request a demo to validate optimization needs, compliance workflows, and integration requirements before committing.
9. Trimble TMW Suite — best for established fleets wanting robust modules across dispatch and operations
Trimble’s TMW Suite is a veteran trucking dispatch software platform trusted by established carriers that need depth across dispatch, routing, optimization, and compliance. It’s designed to orchestrate high‑volume, multi‑terminal operations with robust controls and visibility—trading ease of setup for enterprise breadth and stability.
What it does
TMW Suite centralizes daily operations and long‑range planning so large teams can coordinate orders, assets, and service performance at scale.
- Enterprise dispatch and order management: Standardize assignments and workflows across terminals and regions.
- Routing and optimization: Plan and sequence routes to balance cost, utilization, and service targets.
- Compliance tooling: Support policy and regulatory workflows for complex operations.
- Operational visibility: Surface real‑time status for tighter ETA management and fewer check calls.
- Ecosystem integrations: Connect TMW with your broader tech stack to reduce rekeying and consolidate data.
Ideal fleet size and use cases
Best for established carriers with substantial scale and complexity that have outgrown mid‑market tools.
- Hundreds to thousands of trucks requiring centralized control and performance management.
- Multi‑terminal networks standardizing processes, data, and KPIs.
- Optimization‑driven operations prioritizing service reliability, utilization, and margin.
Pros and cons
TMW’s strength is enterprise coverage and proven scale; teams should plan for a thoughtful rollout and training.
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Pros
- Extensive feature set for mega‑carriers (dispatch, routing, optimization, compliance).
- Scales to very large fleets with complex, multi‑site operations.
- Deep integration posture to unify operational data.
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Cons
- Older codebase can feel less intuitive than newer tools.
- Significant investment in budget and implementation time.
- May require added headcount to administer and sustain.
Pricing and trial
Pricing isn’t published and is typically quote‑based after solution scoping. Expect an enterprise implementation with integrations, change management, and user training. Validate optimization needs, compliance workflows, and data flows in a tailored demo before committing.
10. AscendTMS — best for micro-carriers and owner-operators seeking a low-cost, easy-start TMS
AscendTMS is a pragmatic entry point for teams that need the basics of trucking dispatch software without the cost or complexity of enterprise systems. It’s positioned as a free TMS for micro-carriers, making it attractive to startups and one‑to‑few‑truck operations that want to move off spreadsheets and standardize day‑to‑day dispatch.
What it does
AscendTMS focuses on core, no‑frills dispatch workflows that help very small fleets organize their operations. It’s about getting essential tasks in one place so a single dispatcher—or the owner‑operator—can stay on top of work without a steep learning curve.
- Basic trucking dispatch capabilities suitable for simple, everyday workflows.
- Zero‑cost entry point that lowers the barrier to adopting a TMS.
- Lean feature set that keeps setup and use straightforward.
Ideal fleet size and use cases
AscendTMS fits owner‑operators and micro‑carriers operating on tight budgets who prioritize simplicity over advanced optimization. It’s also a sensible first TMS for small teams testing structured workflows before investing in a heavier platform.
- Owner‑operators and micro‑carriers needing an organized alternative to spreadsheets.
- Startups standardizing basic dispatch without upfront software spend.
- Small fleets validating TMS workflows ahead of future growth.
Pros and cons
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Pros
- Free option makes adoption easy for very small fleets.
- Simple, approachable for basic dispatch needs.
- Low commitment way to formalize processes.
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Cons
- Limited functionality compared to systems for growing fleets.
- UI/UX and depth may not satisfy expanding operations.
- Not ideal for scale or complex, multi‑stop logistics.
Pricing and trial
AscendTMS is presented as a free TMS for micro‑carriers. Confirm current tiers, add‑ons, and limits directly with the vendor to understand what’s included at no cost and when you might need to upgrade.
Conclusion section
The best dispatch system is the one that matches how your fleet actually runs. Use this shortlist to align software to your size, lanes, and back‑office stack—then decide whether you need a full TMS, GPS‑first visibility, or a combo. When you get that fit right, ETAs tighten, check calls shrink, and cash moves faster.
Make selection hands‑on: build a checklist (ELD and QuickBooks integrations, IFTA, maintenance, mobile docs), run a demo with real loads, and budget for add‑ons and training. Pilot with a small group of drivers and a dispatcher, measure time saved from booking to billing, and only then roll out in phases.
If real‑time visibility is your first win, pair your current workflows with minute‑by‑minute GPS, geofences, alerts, and mobile apps. Start a no‑risk conversation with LiveViewGPS to match trackers and plans to your fleet—month‑to‑month flexibility, API options, and a 100% satisfaction guarantee mean you can prove value before you scale.